Education Grants: Frequently Asked Questions

Q: What documentation is required for an Education Grant to be reviewed?
A:

STEP ACTION
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  • US Only: Complete and sign the current W-9 Form, with address and information of the Institution/Organization for which payment would be issued.
 
  • Non-US Only: The W-8 Form must be completed ONLY if work is to be performed within U.S. territory. Please complete the appropriate W-8 Form with address and information of the Institution/Organization for which payment would be issued. If all services will be performed outside U.S territory, please state on your institution's letterhead that "No work will be performed on U.S. territory".
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  • Include a Letter requesting funding on Institution/Organization letterhead, including educational mission statement, learning objectives, target audience, program outcomes, proposed faculty, and therapeutic areas to be discussed.
4
  • Include a Preliminary Copy of Program Agenda/Brochure for Funding Requested.
5
  • Include detailed budget for entire project, and funding amount requested from Baxter. If multiple supporters are involved, please indicate other funding entities.
NOTE:
  • For each faculty member to be paid an honorarium, please include the the hourly rate & total hours worked.

Q:How long will it take for the Baxter BioScience Grants Department to review my grant?
A:

  • Review times vary depending on the value of the grant request. Please refer to Timelines for more detailed information.
  • Failure to provide a complete application prior to the required submission deadlines will result in the request not being processed.

Q: What types of programs are within the scope of educational grants and will be considered for funding?
A: As a commitment to improving patient care and providing valuable information to the medical community, we will only be accepting the following grant requests:

  • Healthcare professional education

Q: What are the criteria used to determine grant funding of CME/CE grant requests?
A:As general guidance for submission for future CME/CE grant requests, please note Baxter considers many factors including:

  • Promotes excellence in patient care
  • Meets accreditor's guidelines related to content, venue, etc.
  • Conducive to an effective and efficient meeting format
  • Ability to educate the broadest healthcare professional target audience at appropriate reasonable cost
  • Budget

Q: May I request an "unrestricted educational grant" from Baxter?
A: Baxter will not have control over the content of programs; however, Baxter does not provide "unrestricted grants". The purpose for the grant must be designated in a formal letter of request and that designated purpose is the only one for which the grant funds may be used.

Q:What items are generally outside the scope for an Education Grant?
A:

  • Education grants to individuals or group practices
  • Clinical grants, including Investigator Initiated Trials, Studies and Research. Please use the Research application form for these requests.
  • Personal travel
  • Capital campaigns/Building funds
  • Website development not associated with an accredited CME/CE program
  • Service contracts
  • Religious programs
  • Entertainment (e.g., class reunions, recognition/retirement dinners, etc.)
  • Capital or operating expenses (e.g., office equipment/staff, computer hardware/software, medical library resources, etc.)
  • Textbooks
  • Exhibits and Displays fees (Fees for these events should be forwarded to your local Baxter BioScience sales representative or marketing team contact as they are promotional in nature)
  • Mass media productions not associated with an accredited CME/CE program (e.g., CD-Roms, webcasts, journal supplements, etc.)
  • Professional development (e.g. leadership training)
  • Recognition awards
  • Travel fellowships

Q: Where do I send an Education Grant request for the Baxter Medication Delivery business?
A: Education grants relevant to the Baxter Medication Delivery business should be sent to the website: http://www.BaxterMDgrants.com

Q: How do I check the status of my grant request or payment?
A: You may only check the status of your grant request by contacting the Baxter BioScience Grants department. In keeping with the spirit of the OIG guidance, sales representatives and marketing contacts will not be a channel for this information. Please call us at  805-372-3315 and request the BioScience Grants Department, or email us at BioScienceGrants@baxter.com.